“So we had one main criterion that drove our selection and decision-making process in 2020: we really wanted an HR tool that could map everything.” Further requirements were a provider with a headquarters in Germany, a high data protection standard and web-based software. However, financial issues also played a central role in the decision-making process, given the tendering policy of Beteiligungs-GmbH. “We then found exactly the solution we were looking for in Personio,” Lisa sums up.
HR management communicated the decision for a holistic HR tool early on via meetings and broadcast emails, in which the benefits for HR and employees were highlighted.

The implementation process was successfully completed in just two months. The system has been operating productively since September 2020. Since Personio is a web-based software, no IT resources of the Beteiligungs-GmbH were needed for the implementation. Both the setup and the product training in small groups could be completed by the two HR managers. Even though the implementation schedule was “ambitious,” as Lisa says, there were regular and, above all, constructive exchanges with the Personio implementation manager.

Since the introduction of Personio, the daily work routine in HR has changed fundamentally. The positives: “The main difference compared to before? That’s simple. I only need to open a single tool in the morning and have all of the essential data at my fingertips. In our stressful daily HR routine, it’s a huge relief not to have to constantly jump back and forth between applications,” says Lisa.

Working with the Personio software is a huge relief for me. Now I can concentrate more on being there for our employees again.

“Thanks to Personio, I gain about an hour of working time every week from processes such as vacation requests, working hours, and document management alone. Document preparation, above all, is now much simpler. Instead of completing five steps, these days I only need one click of my mouse.” Lisa is putting the time she has gained into optimizing HR management. “We can devote ourselves much more intensively to the needs of our employees. For example, we recently organized an employee event for our staff. But we’re also expanding template management: probation periods, pay scale upgrades, etc. – for all these processes there are standardized templates that Personio automatically personalizes for me. Manual, error-prone updates are now a thing of the past.”

Lisa particularly enjoys working efficiently with document templates. “I’m a real fan because the manual work is replaced by automated processes and I see the success directly.” Lisa continues to rate the possibilities of individualization through her own attributes as particularly positive. For example, she was able to define the pay scale groupings for employees in the digital personnel file. The positive experiences of Stadt Worms Beteiligungs-GmbH with Personio have meanwhile made the rounds in the human resources departments of the group. As a result, two other subsidiaries are planning to implement Personio, and a third company is already in the process of launching the tool.